We are a UK based systems engineering company, specialising in mission-critical control and communication systems within transportation environments and we’re currently recruiting for an Administrative Manager.

This is a great opportunity to join a forward-thinking company and to make the role your own.

Example Responsibilities:

As a Administrative Manager, you’ll need to:

  • Manage the Office Department
    • Use a range of software, including email, spreadsheets and databases, to ensure the efficient running of the office
    • Manage online and paper filing systems
    • Manage procurement and suppliers
    • Record office expenditure and manage the budget
    • Implementing and maintaining procedures/office administrative systems
    • Maintain the condition and effectiveness of the office
    • Reception and switchboard administration
    • Report to senior management
    • Coordinate couriers, transport, accommodation etc.
    • PA duties to Directors (as and when required)
    •  Assist with maintaining health & safety and environmental requirements
    • Arrange regular testing for electrical equipment and safety devices
  • Assist the HR Department
    • Administer timesheet reporting
    • Assist with the recruitment of new staff and onboarding/offboarding
    • Complete airside & security pass applications
    • Administration of health and business insurances
  • Assist the Finance Department
    • Expenses and credit card administration
    • General financial administration
  • Other duties may include assisting with marketing and events planning, coordinating training and liaising with all directors and employees.

Salary

Competitive / Dependent upon experience

Working hours

You’ll typically work a 32-hour week across 4-days 

What to expect

  • Work is predominantly office based. Flexible working / remote opportunities may be considered
  • Office location is in West London (near to Paddington.)

Experience in the following is preferred but not essential:

  • Office Management
  • Business administration
  • Financial software
  • Human resource management

You’ll need to have:

  • Excellent organisational and time-management skills
  • Knowledge of Microsoft Office (Word, Excel, Outlook) and other commonly-used office packages
  • The ability to prioritise tasks and work under pressure
  • Excellent interpersonal, oral and written communication skills
  • Attention to detail
  • Flexibility and adaptability to changing workloads
  • A problem-solving approach to work
  • A familiarity with legislation in the areas of employment, equality and diversity, and data protection – this is useful, but not essential.

Candidates must be UK residents and have education/employment references for the last 5-years.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

To apply, please click here: https://bit.ly/3jpo7H7